Terms & Conditions
1. THE AGREEMENT
Agreement: the agreement between Irvine Consultancy SARL (the Company) and the Client which incorporates the signed Quotation and/or Invoice and these Terms.
2. TERMS AND CONDITIONS
These Terms and Conditions apply to all quotations, bookings and services supplied by the Company unless otherwise agreed in writing. The dispatch of tickets and hotel vouchers is contingent upon the receipt of full payment. Lost tickets cannot be refunded nor replaced. Accommodation expenses are prepaid as per the terms specified in the confirmation, and any additional charges must be settled upon departure. The client assumes full responsibility for these additional expenses.
The Client, as well as any individuals accompanying the Client, assume full responsibility for any damages they may cause to the interiors or fixtures of the venue. The Client agrees to promptly reimburse the necessary repair costs or damages, if deemed necessary.
By attending this event, you provide consent to be photographed, filmed, and/or otherwise recorded. Furthermore, you grant permission for the Company to utilise your likeness in their promotional and/or marketing materials.
3. PAYMENT
Following acceptance of the Company's Quotation, the Company shall issue invoices in accordance with the agreed payment schedule. All invoices are payable in accordance with the payment terms stated on the invoice. All taxes, VAT and similar charges payable in relation to the services shall be borne by the Client. In the event that payment is not made within the designated payment terms stated on the invoice, the Company retains the right to charge interest. The interest will be calculated on a daily basis at an annual rate of 2.5% above the prevailing base rate of the European Central Bank (ECB).
This interest will be applied to the outstanding balance from the due date for payment until the Company receives full payment. If there is a dispute over an invoice, any undisputed part remains payable.
4. CANCELLATION FEES
Once hospitality services are confirmed by the signed quotation, all fees, deposits and third-party costs committed by the Company become immediately payable by the Client and are non-refundable. Cancellation by the Client shall not release the Client from liability for any fees or committed third-party costs. The Client acknowledges that the Company is not required to demonstrate that such third-party costs are non-refundable or provide copies of supplier agreements. Upon cancellation, all outstanding sums immediately become due and payable.
5. FORCE MAJEURE
The Company shall not be liable to the Client for any failure or delay in performing its obligations where such failure or delay results from circumstances beyond its reasonable control, including but not limited to acts of God, war, terrorist activity, civil unrest, strikes, lock-outs, industrial action, fire, flood, drought, pandemics, governmental restrictions, mechanical or technical failures, or the suspension, postponement or cancellation (in whole or in part) of an Event by any third party ("Force Majeure Event").
In the event of a Force Majeure Event, the Company shall use reasonable endeavours to reschedule the booking or offer a comparable alternative, subject to availability.
Where an Event is postponed or rescheduled, the Agreement shall continue to apply to the revised Event date. Any deposits already paid shall remain payable and be credited towards the rescheduled Event.
Where it is not reasonably practicable to reschedule the Event, the Company will use reasonable endeavours to transfer the booking to the following year's Event or another mutually agreed alternative, subject to supplier availability.
A Force Majeure Event shall not relieve the Client of its obligation to pay any fees, deposits or third-party costs already committed or reasonably incurred by the Company before or as a consequence of the Force Majeure Event. Any additional supplier costs arising from the postponement or rescheduling shall be payable by the Client.
6. LIMITATION OF LIABILITY
In the event that the Client has a claim against the Company in relation to any booking or services provided under this Agreement, other than in relation to a Force Majeure Event under Clause 5, the Company's total liability shall be limited to the amount paid by the Client for the relevant booking or services giving rise to the claim.
The Company shall not be liable for any indirect, incidental, special or consequential loss or damage, including but not limited to loss of profit, loss of business, loss of opportunity or loss of reputation.
If the Client is dissatisfied with, or has any complaint in relation to, any goods or services provided by the Company, the Client shall notify the Company in writing within thirty (30) days of the date of the relevant Event, providing reasonable details of the complaint.
Failure to notify the Company within this period may affect the Client's right to bring a claim, except where such limitation is prohibited by applicable law.
Nothing in these Terms shall exclude or limit the Company's liability for fraud, fraudulent misrepresentation, death or personal injury caused by its negligence, or any other liability which cannot lawfully be excluded or limited.
The Client acknowledges and agrees that the limitations of liability contained in this Clause are fair and reasonable.
7. INSURANCE
All guests are accountable for obtaining their own personal insurance coverage. The Company assumes the responsibility of diligently and carefully arranging bookings with third parties on behalf of the clients. However, we cannot be held liable for any loss or damage arising from the actions or omissions of carriers, hotels, restaurants, or any other third parties over whom we have no direct control. The Company may contract either as agent or as principal with third-party suppliers. Regardless of the contractual arrangement, the Client shall remain responsible for payment of all approved third-party costs incurred by the Company in connection with the services.
8. GOVERNING LAW
The contract shall be governed by and construed in all respect in accordance with the Laws of England and Wales. The Company and Client both irrevocably submit to the exclusive jurisdiction of the courts of England and Wales in relation to any dispute arising out of or in connection with these terms.
9. THIRD-PARTY TERMS
Services provided by hotels, restaurants, transport providers, venues, ticket providers and other suppliers are subject to their own terms and conditions in addition to these Terms.
REGISTERED OFFICE:
Irvine Consultancy SARL
17 Boulevard de Suisse
Le Rose de France
98000 Monaco
Reg No: 21S08693